Как архивировать почту в outlook на mac
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Как архивировать почту в outlook на mac

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Как настроить архивирование в MS Outlook (MS office 365) под macOS?

Коллеги, приветствую!
Имеем, macOS:
на ней имеем MS Outlook из пакета 365
Подключен к Exchange (версию не знаю).
Все Ок, кроме того что, не пойму как настроить автоархивацию или хотя-бы просто архивировать сообщения в такой же логике как и на windows. Что бы локальный файл, с доступом из оутлука, и удаления из ящика на сервере.
Буду признателен за помощь!

  • Вопрос задан более трёх лет назад
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Простой 1 комментарий

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Решил вопрос, правда в полу ручном режиме: Суть следующая. В оутлуке создаем правила в такой логике:
У меня по умолчанию локальные папки были скрыты, открываем в параметрах в общих:
Правила готовы, запускаем время от времени
и переносим письма с сервера на локальный
При чем оба хранилища доступны для навигации и поиска одновременно в разделе

How to Archive Email in Mac Outlook 2016 & 2011: Step by Step Process

“I am searching for the OLM file in the Mac system but I am not able to find that. I do not know what is the exact location of that file. Please tell me what is the exact path where OLM files are located on Mac.”

There are many users who want to know Mac Outlook 2016 archive location or OLM files in Mac system. But they are unaware of the fact that the OLM file is created when the User creates an archive in Mac Outlook 2016 and 2011. To get the OLM file, first, the user has to Archive Email in Outlook 2016 & 2011 for Mac. Therefore, in the section given below, we are going to discuss how to archive email in Mac Outlook 2016 and 2011.

How to Create Archive in Outlook 2016 & 2011 for Mac with Inbuilt Outlook Mac Archive

To Archive Email in Mac Outlook 2016 & 2011, the user has to follow the different steps. When the user archive Mac Outlook data then the file created is known as an OLM file. The user can easily find mac Outlook 2016 archive location & create an OLM file by following the steps given below.

1. Create Outlook Mac Archive ( OLM ) File in Outlook 2016

1. First of all, you have to open your Mac system and then choose Finder from the item menu given below

2. Then from the list of applications, you have to open Microsoft Outlook 2016

3. After that, from the top menu, you have to choose the Tools option

4. Then, click on the Export button to create archive in Outlook 2016 Mac.

5. Now, the Export to Archive File (.olm) dialog box will appear. Here, you have to select the items such as mail, calendar, contacts, tasks, etc. which you want to export and then click on the Continue button to begin the process to Archive Email in Outlook 2016 & 2011 for Mac

6. Now, you have to select the destination location or folder where you want to save the archive OLM file and then click on the Save button

7. After that, you will notice that the export process begins

8. Once the exporting process is completed successfully, click on the Finish button

9. Now, you have to navigate to the destination folder where the files are saved. Double-click the destination folder to preview the archive OLM file

2. Create Outlook Mac Archive OLM File in Outlook 2011

1. First, you have to open Microsoft Outlook on your Mac machine

2. Now, in the top menu, go to File and then select the Export option to Archive Email in Outlook 2011 for Mac

3. After that, the Export dialog box will appear. Here, you have to select Outlook for Mac Data File (.olm) to create archive in Outlook 2011 and then select the items such as emails, tasks, contacts, notes, etc. which you want to archive. Click on the right arrow to continue

4. Now, you will be asked to Delete After Exporting? Select No, do not delete items, and then click on the right arrow to continue

5. Select the destination location or folder where you want to save the archive OLM file.

6. Then, click on the Save button.

7. After that, the process will begin to Archive Emails in Outlook 2011 for Mac.

8. Once the export process is completed, click on the Done button.

9. Now, navigate to the location where you saved your archive OLM file.

What is the Outlook Archive location?

the users have the misconception that the OLM file is automatically created and saved somewhere in the system. But, when the user Archive Email in Outlook 2016 & 2011 for Mac then an OLM file is created. Therefore, to access the OLM file, the user has to archive Mac Outlook 2011 and 2016 data then he/she can access the OLM file. In the above section, we have explained a step by step process using which the user can easily archive email in Mac Outlook 2016 and 2011 in a hassle-free way.

Frequently Asked Questions

1. ‘Archive button missing’

Answer: If the email is set up via POP protocol then the archive button would not show up. To fix it make sure that you configure the account into Outlook for Mac via Exchange or IMAP, instead of POP.

2. ‘First time using the Archive’

Answer: If you are using the Archive for the first time then you will get a prompt:

You have to select one option either Choose Another Folder or Continue

Continue: If you select this option then a new folder will appear in your folder list for that email account. The folder is called Archive for Outlook.com, Google, Office 365, iCloud, and Yahoo! Accounts. For Gmail, the archive folder is called All Mail.

Choose Another Folder: The option lets you select any of the existing folders for the archive.

3. ‘Not able to find the location of OLM file in Mac system’

Answer: When the user creates archive in Outlook 2016 or 2011, an OLM file is created. mac Outlook 2016 archive location is the file location, you set while saving the Archive file ( OLM file).

4. ‘Cannot Export database to OLM’

Answer: To resolve this issue you can repair your Main Identity or you can use SysTools OLK Converter.

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By Ashwani Tiwari

Being a Chief Technical Analyst, I am aware of the technicalities faced by the user while working with multiple technologies. So, through my blogs and articles, I love to help all the users who face various challenges while dealing with technology.

How to Archive Mail in Outlook for Mac

If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer. This will allow you to free up space in your mailbox without permanently deleting your messages.

This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer.

Adding a local folder for Archiving Mail

In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer. You can create a new folder under this heading by right-clicking or Ctrl+click on the On My Computer heading then select New Folder.

You can then rename the folder by right clicking or Ctrl+click on the new folder and selecting Rename.

Archiving mail to the local folder

To copy mail from your inbox or other IMAP folders to the local folder you’ll just need to follow these steps:

  1. To move an individual email right-click or Ctrl+click on the move, select the Move option then select the local archive folder as the destination.
  2. To move multiple message, just highlight the message you need to move. To select all emails in a folder you can use the Edit menu and apply Select All or use CMD+A on your keyboard. Then right click or Ctrl+click on the highlighted messages, select Move and then select the local archive folder as the destination.

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Please note: that dragging and dropping the messages into the local folder will create a copy of the messages in this location, but won’t remove the copy from your inbox or IMAP folders for your account.

How to Export Outlook for Mac Emails/Items to an Archive File?

Himanshu Goyal linkedin | Updated On — November 18, 2022 |

Read time 8 minutes

It is a healthy habit to move old mailbox items in Outlook by exporting them to an archive file. An email-loaded Outlook can be slow. It can lead to corruption in files, continuous hitches, and even data loss in extreme situations. If you’re using Outlook for Mac and want more free space in your Inbox, then the best way is to archive your emails, contacts, and other items.

Microsoft Outlook for Mac 2011 and 2016 support exporting emails and other items to an archive file. This can be useful when you need to create a backup of your Outlook data or move it to another computer. The archive file will preserve the structure of your folders and keep all your email messages, calendar events, contacts, tasks, and notes in one place.

You can archive OLM data anywhere on your system. In this article, we will be discussing all the possible ways to export Outlook for Mac emails/items to an archive file.

There are a few reasons for the users to export emails and other items into an archive file:
  • To create a backup of your emails and files: If you are worried about losing important data, exporting it to an archive file is a great way to create a backup. That way, even if something happens to your computer, you will still have a copy of your data.
  • To free up space on your computer: Over time, Outlook can start to take up a lot of space on your hard drive. Exporting your data to an archive file and transferring it can help free up some space.
  • To share your data with others: If you need to share your Outlook data with someone else, exporting it to an archive file is a terrific way to do it. That way, they will be able to access your emails and files without having to install Outlook on their own computer.
  • This keeps files and data corruption-free: One big advantage of using an archive file is that it helps keep your files and data safe from corruption. When you store your data in an archive file, it is not as likely to be corrupted as it would be if it were stored on your hard drive.
  • It is easy to access your data: Another advantage of using an archive file is that it is easy to access your data. All you need is a program that can open the file type that you export your data to. For example, if you exported your data to a .pst file, you could open it in Outlook.
  • To keep your system running smoothly: If you notice that your computer is starting to run slower, it could be because Outlook is taking up too much space. Exporting your data to an archive file can help free up some space and speed up your computer.
How to Export Emails or Items to an Archive File?

This task might seem intimidating to some users but can be easily achieved by following 2 approaches

  • Manual – Use this only if you have adequate knowledge about Outlook and its features.
  • Professional – Using a third-party tool to take backup of the mailbox items.
Manually export Outlook for Mac emails/items to an archive file

These steps will help you to export Outlook for Mac emails/items to Archive in an OLM file

  1. Open Outlook on your Mac on your Mac and go to the “Tools” tab and select “Export.” alt=»Open Outlook for Mac application» width=»406″ height=»220″ />
  2. A new wizard “Export to Archive File (.olm)” will appear on the screen; select the items that you want to export to the archive file and click “Continue.”Export to Archive File (.olm)
  3. Now, in the “Save as” box, select the “Downloads” folder, and click the “Save”.Select the Downloads folder
  4. It will take a few seconds to export the data; once it’s done, you’ll receive a notification. Click “Finish” to complete the process.

Using this technique, you can easily export your mail items to Archive in an OLM file.

Professionally Take Backup of OLM Files to PST Files

If the manual method to convert OLM to PST is not enough to export data from Outlook for Mac data files, you can export your data to PST files easily. Kernel OLM to PST converter is the most reliable tool to convert your OLM files to PST.

The conversion process is quick while maintaining the accuracy of the entire data. Users can even split large-sized PST files into smaller ones to keep them much more organized; the tool is well supported by all the versions of MS Outlook. Let’s see the working process of this tool:

  1. Download the software. On launching the OLM file to PST converter software, a window will appear on the screen; select the file you want to convert and click “Next.OLM to PST converter tool, Select OLM file
  2. Once the file is scanned, its folders will be visible on the left pane of the tool. Click any folder to preview its emails/items and preview them in the “Simple View.”Preview of emails/items
  3. Now, to convert it to PST, select “PST file (MS Outlook)” from the right pane of the tool and click “Next.”Click to convert into PST
  4. If you want to apply any filters to the OLM file before converting it, apply them from the filter section.Filter section
  5. Browse the location where you want to save the file and click “Finish.”Browse File Saving Location

It will take a few seconds to save the file. Once it is done, you’ll receive a notification displaying, “File has been saved on the location.” With the help of this tool, you can also export OLM files to Office 365 easily.

After converting the OLM file to PST, you can free up space from your Outlook for Mac account by removing the emails/messages from your Inbox.


If you are looking for a way to export your Outlook for Mac emails and items to an archive file, we have provided two methods that should work for you. Depending on the size of your mailbox and how frequently you need to access the archived data, one of these methods may be more suitable than the other. This helps in keeping the functioning of Outlook smooth and problem-free. Taking the backup of OLM files in PST is the perfect solution to save the files at a safe location and access them. Rather than exporting the OLM files into an archive, you should use the OLM file to PST Converter and save all the data in the PST file. The software has multiple filter options to save only the important part and leave the rest. Try our converter today and see how easy it is to get your Outlook for Mac data into PST format!

Video Tutorial to Save OLM Files to Outlook


A- You can create a single Archive file for the selected account. For saving multiple archive files, you should use the software.

A- The archive saves complete emails that come under its category. Only the software provides various filters.

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